Finding the right words to express condolences in English can be difficult, especially when writing to a colleague, client or someone from another cultural background. A thoughtful message should convey sympathy and respect without sounding overly formal or impersonal.
Whether you need to write a personal message or send condolences in a professional setting, choosing appropriate expressions makes a difference. In this guide, you will find examples of condolences in English, from simple phrases such as “I am very sorry for your loss” to more formal messages, along with advice on adapting your tone to different situations.
Why it matters to know how to express condolences in English
In international companies, business relationships and multicultural teams, you may need to send messages of support to colleagues, clients or partners who have experienced a loss. Using appropriate expressions shows respect, empathy and an awareness of the situation. Just as when writing professional emails, tone and word choice are essential to conveying the right message.
Common condolence phrases in English
When you are not especially close to the person, or simply want to express your support respectfully, these phrases are generally appropriate:
- My deepest condolences.
- Please accept my sincere condolences.
- I am very sorry for your loss.
- Thinking of you during this difficult time.
- My thoughts are with you and your family.
These expressions are commonly used in written messages, condolence cards, emails and professional correspondence.
Example of a short message
Dear Sarah,
I am very sorry for your loss. Please accept my sincere condolences. My thoughts are with you and your family during this difficult time.
Kind regards,
[Name]
Condolences in English for the workplace
When a colleague, client or business partner experiences a loss, it is best to maintain a respectful, professional tone. Some suitable expressions include:
- Please accept our deepest sympathies.
- We were saddened to hear of your loss.
- Our thoughts are with you and your family.
- On behalf of the entire team, please accept our sincere condolences.
- We extend our heartfelt sympathy during this difficult time.
Example of a corporate message
Dear Mr Johnson,
We were deeply saddened to hear of your loss. On behalf of our entire team, please accept our sincere condolences. Our thoughts are with you and your family during this difficult time.
Kind regards,
[Company Name]
What to say when you knew the person who died
If you knew the person who died, you can make your message more personal by including a fond memory or a reference to their character. For example:
- I will always remember her kindness and generosity.
- He will be greatly missed by everyone who knew him.
- I have very fond memories of him.
- Her positive spirit touched many lives.
Example of a personal message
I was deeply saddened to hear about your father’s passing. He was a wonderful person, and I will always remember his warmth and kindness. My thoughts are with you and your family.
Expressions it is better to avoid
Even when well-intentioned, some phrases can come across as inappropriate, depending on the cultural context or your relationship with the bereaved person. It is generally advisable to avoid expressions such as:
- Everything happens for a reason.
- At least he lived a long life.
- I know exactly how you feel.
- Time heals everything.
These expressions may unintentionally minimise someone’s grief or suggest that you do not fully recognise what they are going through. A simple, sincere message of support is usually more appropriate.
How to adapt the level of formality
Your choice of words when expressing condolences in English will depend mainly on your relationship with the person and the context in which you are communicating.
Write a thoughtful condolence message in English
Not sure what to say? Answer three questions to create a respectful condolence message suited to your situation.
Please answer all three questions before continuing.
Your suggested condolence message
You can adapt this message to your circumstances. Only include personal memories that genuinely reflect your relationship with the person who died.
Very formal
- Please accept my deepest condolences.
- We extend our sincere sympathy.
Professional and warm
- I am very sorry for your loss.
- My thoughts are with you and your family.
Personal
- I’m thinking of you.
- Sending you love and support during this difficult time.
Knowing how to express condolences in English helps you communicate support and respect in particularly sensitive situations. Choosing simple, sincere words suited to the context allows you to show empathy without sounding overly distant or using inappropriate expressions.
COMMUNICATE WITH CONFIDENCE IN ENGLISH
Finding the right words matters in every professional situation. At ALOS, we offer language training tailored to the communication needs of professionals and international teams.
Contact ALOSFrequently Asked Questions (FAQs)
“I am very sorry for your loss” is one of the most common and widely understood expressions. It is suitable in both personal and professional contexts.
Yes. “My condolences” is a brief, correct and widely accepted way to express sympathy after someone has died.
“Condolences” refers specifically to expressions of sympathy following a death. “Sympathy” is a broader term that can express compassion and concern in different difficult situations.
Yes. In international workplaces, sending a respectful condolence message by email is appropriate when a colleague, client or business partner experiences a bereavement. Keep your message sincere and considerate.
